FINANCE OFFICER

Thomas Dane Gallery is looking to appoint a Finance Officer at its London Gallery. This is a busy role in a small finance team, assisting the Financial Controller with the smooth running of the gallery’s day-to-day financial operations.

Our ideal candidate will have at least 1 years’ experience of working in a busy finance or accounts team, ideally in a gallery or other arts organisation. A qualification in finance, such as AAT (part or full) or BTEC, would be a distinct advantage, but is not essential if you have the relevant experience and are proficient in the use of Xero Accounting system and Microsoft Excel.

You will be a confident communicator, with good interpersonal skills, excellent attention to detail and the ability to prioritise a busy workload.

If you would like to apply for the role, please send us your CV, which shows your career to date, including both paid and unpaid roles. At the end of your CV, but in the same document please insert a statement in which you demonstrate how you feel that you meet the criteria in the job description and person specification.  Please ensure that you give name and contact details of 2 referees, stating how long and in what capacity you have known them. We will be unable to confirm an offer of employment without satisfactory references, however we will not contact them without first obtaining your prior consent.

Please send your completed CV as a PDF attachment by email to opportunities@thomasdanegallery.com by the closing date of 11.59pm on 20 April 2025. We will not accept late applications.

All the information you provide will be treated in strictest confidence in accordance with the Gallery’s Data Protection and recruitment policies and the UK GDPR.

PLEASE NOTE THAT YOU MUST HAVE PERMISSION TO WORK IN THE UK TO APPLY FOR THIS ROLE.

JOB DESCRIPTION

JOB TITLE: Finance Officer

CONTRACT: 12 Months, (with a view to extend)

PROBATIONARY PERIOD:  3 Months

HOURS: 10 – 6 Monday-Friday

SALARY: depending on qualifications and experience

ANNUAL LEAVE: 33 days including bank holidays

RESPONSIBLE TO: Financial Controller

PRIMARY PURPOSE OF ROLE

The Finance Officer supports and assists the Financial Controller with the day-to-day running of the Gallery’s accounts department.

Main Duties:

• Accounts Receivable: process transactions and maintain ledger.
• Accounts Payable: process transactions and maintain ledger.
• Post bank transactions and reconcile bank.
• Reconcile Balance sheet and general ledger.
• Process expenses/credit card receipts.
• Produce Artist Commission Statements and maintain records.
• Assist with the preparation of monthly activity reports.
• Assist with quarterly VAT reports.
• Manage the company credit cards and any staff prepaid cards, ensuring that all receipts are in order and purchases are recorded and entered on Xero.
• Conduct monthly supplier statement reconciliations and variance analysis.
• Assist with bi-weekly supplier payment run.
• Prepare bank payments within our online banking platform ready for authorisation only.
• Deal with any queries: resolving and/or escalating to other teams and their management in the business where required.
• Assist with increased demand at month-end/year-end close processes, ensuring accuracy and timeliness.
• Ensure that all staff are aware of and act according to the gallery’s controls policy for claiming expenses, processing invoices etc.
• Contribute to the continuous improvement of the department’s processes and procedures.
• Assist with ad hoc projects related to the work of the Finance Department if required.

Miscellaneous

At the gallery there is an understanding and expectation that all team members will work together to undertake and share additional tasks, in line with their responsibility level, to enable the Gallery to meet deadlines, prepare and deliver exhibitions and events and meet deadlines.

FINANCE OFFICER

PERSON SPECIFICATION

Essential Criteria

• At least one year’s experience in an accounts department.
• Demonstrable proficiency in intermediate/advanced use of Microsoft Excel.
• Experience of Xero accounting software system.
• Excellent administrative and organisational skills.
• Excellent communication skills, written and verbal.
• Demonstrable time management skills, with the ability to prioritise multiple tasks.
• Focused, reliable, and exacting attention to detail.
• Demonstrable experience of working as part of a team, as well as working independently.
• Punctuality.

Desirable

• Accounting qualification (or working towards) such as AAT, BTEC.
• One year of experience working in a commercial art gallery or any arts organisation.
• Knowledge and understanding of industry-specific standards, including import and export legislation and documentation, multiple VAT schemes, Droit-de-Suite (ARR).
• An interest in, and knowledge of contemporary visual arts.

Position: Full-Time

Term: 12 months with a view to extend thereafter

Probation: 3 months

Hours: 10am – 6pm Monday – Friday; 25 days holiday per annum (plus bank holidays)

Location: Office based during probation, thereafter consideration may be given to occasional working from home, subject to the provisions of the gallery’s Hybrid and Flexible Working Policies

Remuneration: Salary dependent on particular qualifications and experience

Other benefits: Employee Assistance Program

Company sick pay

Enhanced maternity and paternity benefits

Bonus scheme

Season travel ticket loan 

Training and development support

Closing date: Applications must be received by midnight on 20 April 2025.

Applications must be sent as a PDF attachment to email addressed to opportunities@thomasdanegallery.com

Starting date: ASAP

GALLERY ASSISTANT INTERN

Thomas Dane Gallery is seeking a friendly, motivated, and organised Gallery Assistant Intern to join its London team for a minimum of 6 months, commencing at the start of June 2025. The internship will be paid at the London Living Wage (£13.85 per hour) and is available on a full or part-time basis (4 or 5 days per week, Monday-Friday).

The intern will serve as the first point of contact for visitors at one of the gallery’s front desks and will provide administrative, organisational, and project-based support to the wider team. Previous gallery experience is not essential, and all relevant training will be provided. This internship is aimed at recent graduates and early-career individuals who are committed to forging a career in Contemporary Visual Art, but who have no or little experience working in this field directly. At Thomas Dane Gallery, we want to invest in people who are eager to develop their skills and talents, working alongside the experienced staff in our collaborative and agile team, all of whom are passionate about contemporary visual arts.

Duties include but are not limited to:

FRONT DESK

• Daily preparation of the gallery space including turning on lights, turning on exhibitions (where necessary), and restocking press releases
• Answering the door buzzer, greeting visitors, and providing information as required
• Answering the telephone and transferring calls to other members of staff
• Collecting visitor data and compiling end of show reports
• Running errands as requested

ADMINISTRATION

• Helping with printing, posting, mailouts, and couriers
• Assisting with database management (Artlogic)
• Supporting with scanning and filing
• Supporting with research projects across departments (e.g. Archives, Publications, Sales, Artist Liaisons)

The intern will be required to work flexibly and undertake any other ad hoc duties as deemed appropriate for the role.

REQUIREMENTS

• A keen interest in and knowledge of contemporary art.
• An open-minded approach and willingness to learn new things.
• The ability to multitask effectively.
• Computer literate (Google Suite, MS Office; Adobe InDesign is beneficial but not necessary)
• The ability to work both independently and as part of a team.
• Excellent attention to detail.
• Quick thinking and solution-oriented.
• The right to work in the UK (we are unable to sponsor visa applications for this position)

APPLICATION

To apply for this internship, please email your CV and a one-page cover letter (in PDF format) to opportunities@thomasdanegallery.com. Be sure to include your name and 'Gallery Assistant Intern Application' in the subject line. The application deadline is midnight on Sunday, 4 May. Please note that late applications will not be considered, and we reserve the right to close applications early if we receive a high volume of submissions.

All the information you provide will be treated in strictest confidence in accordance with the Gallery’s Data Protection and recruitment policies and the UK GDPR.

Thomas Dane Gallery is committed to encouraging equality, diversity and inclusion among our workforce, and

eliminating unlawful discrimination. We treat all job applications equally, regardless of age, disability, gender

identity or gender expression, race, ethnicity, religion or belief, sex, sexual orientation or any other equality

characteristic.