Artist Liaison and Exhibitions Associate

Maternity cover - 12 MONTHS fixed term contract beginning June or July 2024

Thomas Dane Gallery is seeking an Artist Liaison Associate to join its operations in London, working

within a busy Artist Liaison team. In this varied role, you will work with the Gallery Partners and Artist

Liaison team on production, exhibition coordination, artist liaison and you will provide administrative and

budget monitoring support.

You will be a confident and highly organised self-starter, able to intuitively prioritise and manage multiple

tasks with tight and sometimes rapidly changing deadlines. You will also have exceptional interpersonal

and relationship building skills, and the ability to develop positive working relationships with artists,

colleagues, partners and clients.

Experience of working with artists, production and exhibition coordination is required.

Both the responsibility level and salary will be set to reflect the knowledge and experience of the successful

candidate.

To apply, please send us a covering letter which sets out why you are applying for the role and how you

meet the expectations of the job description and person specification. Please give examples of your skills

and experience, using examples from your career to date, including both paid and unpaid roles. You may

include up to two hyperlinks to examples of projects where you had a significant input, explaining what

your role involved. In addition to your covering letter please also send us an up-to-date CV and full details

of 2 referees, stating how long and in what capacity you have known them. We will be unable to confirm

an offer of employment without satisfactory references, however we will not contact them without first

obtaining your prior consent.

Please send your completed application statement and CV as a PDF attachment by email to

Jobs@thomasdane.com by the closing date of 11.59pm on Thursday 30 May. We will not accept late

applications.

All the information you provide will be treated in strictest confidence in accordance with the Gallery's

Data Protection and recruitment policies and the UK GDPR.

PLEASE NOTE THAT YOU MUST HAVE PERMISSION TO WORK IN THE UK TO APPLY FOR

THIS ROLE.

Closing date for receipt of applications is 11.59 on Thursday 30 May and it is expected that interviews

will take place on 4 and 5 June.

JOB DESCRIPTION

JOB TITLE: ARTISTS LIAISON AND EXHIBITIONS ASSOCIATE

CONTRACT: FIXED-TERM MATERNITY COVER

HOURS: 10am - 6pm Monday - Friday; at least one additional Saturday per month

plus flexibility during installation and art fairs

SALARY: Dependent on experience and knowledge

RESPONSIBLE TO: Directors

RESPONSIBLE FOR: n/a

PURPOSE OF ROLE

The Artist Liaison and Exhibitions Associate undertakes research and provides general assistance to the

Partners and Artist Liaison team for projects, exhibitions and publications.

MAIN DUTIES

Artist Liaison assistance general

• Making curatorial and artwork presentations research/ artist overview documents, proposal

documents with attention to house style/ design and careful copy writing and proofing

• Conducting research and writing short texts on artworks for presentation packs etc

• Tracking artists commission statements and payments

• Liaising with studios and archives on photography, maintaining artists archives and up to

date records

• Working with the Operations team on logistical and technical requirements for artists' works,

movements of works, installations etc.

• Liaising with the press/ comms team to make sure artists activities are communicated in a

timely manner, and that press, and comms have the materials they need for communications.

• Working with front desk team on publications mailouts

• Assisting with travel, accommodation and restaurant bookings.

Exhibition Coordination

• Assisting with the planning, preparation and implementation of gallery's exhibitions in

London and Naples as assigned.

• Sourcing and ordering materials required for installations.

• Providing support to the Partners and Artist Liaison team with artist liaison duties.

• Drawing 3D models for exhibitions in SketchUp.

• Hiring AV equipment for exhibitions as required in coordination with the technicians.

• Tracking production expenses and budget management.

• Assisting with publication projects.

• Assisting organising dinners and other events.

Production and Fabrication

• Organising production in coordination and tracking production budgets, making sure costs

are recorded on the gallery system.

• Liaising with contractors and suppliers on production projects

• Liaising with artists and/or their studios regarding production, meetings, transport,

photography etc.

External Commissions

• Assisting the Artist Liaison team and the Artists with commission proposals.

Miscellaneous

At the gallery there is an understanding and expectation that all team members will work together to

undertake and share additional tasks, in line with their responsibility level, to enable the Gallery to

prepare and deliver exhibitions and events and meet deadlines.

PERSON SPECIFICATION

ESSENTIAL CRITERIA

• Minimum of one year's experience in a similar role

• Excellent communication skills, written and verbal

• Demonstrable proficiency in IT systems used, with proficiency to intermediate level in

Microsoft Office and Indesign

• Demonstrable time management skills, with the ability to prioritise multiple projects

• Excellent organisational and planning skills

• Knowledge and understanding of contemporary visual art

DESIRABLE CRITERIA

• Higher Educational Qualification in a Visual Arts or Arts and Humanities subject

• Proficiency in SketchUp

TERMS AND CONDITIONS OF EMPLOYMENT

Full Time Position

Hours: 10am - 6pm Monday - Friday; at least one additional Saturday per

month plus flexibility during installation and art fairs

Annual Leave: 25 days holiday per annum, plus all public holidays

Remuneration: £TBC per annum (dependant on knowledge experience)

Term: 12 months fixed-term contract as maternity cover

Probationary Period: 3 months

Thomas Dane Gallery is committed to encouraging equality, diversity and inclusion among our workforce,

and to the elimination of discrimination, direct or indirect, from our recruitment process. Anyone who

meets the requirements of the role is welcome to apply to Thomas Dane Gallery, irrespective of age,

disability, gender identity, employment status, marital status, religion or belief, ethnic background or

sexual orientation.